PRIVATE EVENTS at the BOAT STREET

General Information for Private Events at the Boat Street  2011

 The Boat Street is available for private lunch, brunch, cooking classes, and dinner events throughout the year.  Information about booking a Private Event follows:

 Capacity:  45-50 seated guests except on Sundays and Mondays.  On Sundays and Mondays up to 95 guests may be accommodated.  We are able to rearrange our Private Event space to attractively accommodate any size group -- from 8 up to our maximum.

 Liquor:   We serve beer and wine but special arrangements must be made if you would like to offer hard alcohol.  You may buy beer and wine at our regular price, or have us order a special wine, or you may bring your own for a $14/bottle corkage fee.  For a small minimum, you may arrange to have us serve mixed drinks and a limited selection of cocktails.

 Room Fee:  We do not charge a room fee unless you select the Café side (Sundays and Mondays only), in which case we charge an extra $300, which does not apply to the minimum.  However, if you have over 50 guests and will be using both rooms, no extra charge applies.

 Minimum:  Minimum food and wine costs apply to lunch (see separate document Lunches and Brunches at the Boat Street) and to dinner.

 Tax:      Private Events are taxed at the same rate as restaurant dining, that 9.5%

 Gratuity:  An automatic gratuity of 20% is added to all Private Events.  

 Payment:  Customers must provide a credit card number in advance of their event.  After the event, you will be sent a final bill by e-mail.  After you have examined the bill and given your approval, your card will be run, or you may arrange for an alternative form of payment.  We do not offer terms.  Final event payment must be submitted within two days after an event or, the charge card, previously provided, will be charged any outstanding amounts.

 Booking an Event:  When you express interest in a date for an event, we will reserve it for you.  This means that if someone else also expresses interest in the same date, you will be given first right of refusal.  If you are booking an event more than 60 days in advance, there will be a non-refundable $100 deposit.

 Confirming a Date:  When you are sure that you want to proceed with your event, you must confirm the date by giving us a credit card number.  Once your date is confirmed, you are responsible for the following cancellation fees:

 Cancellation:  In the event that you need to cancel your event you may do so by speaking to a person directly, by phone or by e-mail:  boatstreetkitchen@hotmail.com   Phone messages using voice mail will not be accepted.  When we receive a cancellation request, we will immediately issue you a cancellation e-mail.  Until you receive that e-mail, your event is not canceled and fees will apply.  It is your responsibility to ensure that you receive the e-mail.

 Cancellation fees for your event will be as follows:

FEES DUE ON EVENTS SCHEDULED FOR FEBRUARY through OCTOBER

1. up to 10 days prior –  no charge

2. 7-9 days prior -  25% of the minimum fee plus tax

3. 3-6 days prior – 50% of the minimum fee plus tax

4. 1-2 days prior – 75% of the estimated cost, plus tax, plus 10% tip

5. less than 24 hours notice – 100% of the estimated cost plus tax, plus 20% tip.

FEES DUE ON EVENTS SCHEDULED FOR NOVEMBER, DECEMBER, AND JANUARY

1. Up to 15 days prior – no charge

2. 10 to14 days prior –  20% of the minimum fee plus tax

3. 7-9  days prior -  40% of the minimum fee plus tax

4. 3-6  days prior – 50% of the minimum fee plus tax

5. 1-2 days prior – 75% of the estimated cost, plus tax, plus 10% tip

6. less than 24 hours notice – 100% of the estimated cost plus tax, plus 20% tip

 Cooking Class

 Private Cooking Classes may be booked for parties of 8 or more.  If your party is over 16, then it will be held in the dining room.  If your party is 16 or under, your class will be held in the kitchen. Classes are 3 to 3.5 hours in duration and include wine, snacks, hands-on cooking instruction, recipes and a full dinner.  The cost is $89/person plus tax and gratuity.

 If you have only a small number of people, or you are looking for a casual but really fun event, cooking classes are the answer.  The meal is very similar to those prepared for the dining room but you do the work and have the fun.

 The class menu will be tailored to suit your taste.

 .Private Lunch/Brunch Event:

 Weekends:  Please note that we no longer book Private Lunch/Brunch  events on weekends. However, we do accept reservations for parties of up to 12, and in some cases, greater than 12.

 Weekdays: Information about weekday Private Lunch Events is detailed in a separate document. Please ask, if you would like a copy.

 Other Information for Large Parties, Not Booked as a Private Event: 

We do not normally allow our guests to bring in decorations or flowers although you may attach up to three balloons to one of your chairs.

 Guests will need to be seated as soon as they arrive as there is no room for people to mill about.  Orders need to be placed within 15 minutes of your scheduled start time. 

 You will need to take wrapping material away with you or we will dispose of it for a fee.

Please remember that other guests are enjoying their lunch – loud or boisterous behavior is not appreciated.

 Dinner Event

 General Information:  Private dinner events take place in the Boat Street Kitchen, reserved exclusively for your use.  Flowers and candles are included in the price of your event.  

 Available Start Times:  5:30PM to 9PM.  All events must end by 1 AM.  Events are scheduled to last no more than 3 hours but may continue beyond their scheduled time if you like.  If extra time is needed, there will be a prorated charge of  $100/hour.  Events that last past 11:30PM will also incur an additional $125 ‘late night’ charge.

 Group Size:  Up to 48 guests for a sit-down event; up to 60 guests for a standup event.  Up to 95 guests may be accommodated on Sunday and Monday evenings by using both the Café and Kitchen dining rooms.  

 Deposit:  There is a $100 non-refundable deposit for events booked more than 60 days in advance. 

 Minimum:  There is a minimum charge for food and beverage (before tax and gratuity) based on the day of the week and the time of the year.  

 Jan - Nov 12^th 2007

Monday through Sunday $1600

 Nov 13^th - Dec 31^st

Monday through Thursday $1600

Friday through Sunday $2000.

Format:  Usually appetizers and pre-dinner drinks are served at a small buffet table, followed by a sit-down multi-course dinner.  Service may be buffet style, full service, or (for groups of 18 or under), family style.

Food Cost:  Food costs for appetizer events begin at $30/person and range up to $65/person. Food costs for dinner events range from $65 - $110/person.  Dinners in every price range include appetizers, soup or salad, entrée, and dessert.  The price difference relates to the number of entrée options offered at the table, the use of special ingredients and special recipes.

Beverage Costs:  Billed at our usual restaurant prices.

Other Costs:  Cake slicing fee is $2.50/piece; Corkage fee is $15/bottle.

Music:  We will play recorded jazz or other appropriate music or you may provide your own appropriate ‘IPOD’ music.  Under some circumstances, we may allow you to play live music at your event, but this must be pre-arranged with us and it must appear in your Proposal.

Smoking:  Smoking is not allowed inside the building or in our courtyard.

Use of the Courtyard:  In some circumstances, you may use part, or all, of the courtyard.  This must be pre-arranged with us and it must appear in your Proposal.

Dancing:  The Boat Street is not a suitable venue for dancing except on Sunday and Monday evenings.  There is a $300 fee if dancing will take place.

Visual Presentations:  You may bring in a projector, screen, and other visual presentation paraphernalia but this must be arranged in advance and must appear on your proposal.  

 Weddings and Wedding Receptions

Weddings – If a wedding or wedding reception is to take place, we must be informed in advance.  There will be a Wedding Fee of $1200-$1800 depending upon the size and complexity of the wedding event.  This fee helps cover the extra labor, planning, flowers, etc. that go into a successful wedding party.  In addition, we charge an automatic 25% gratuity, instead of the usual 20% gratuity.  I would be happy to discuss the necessity for these fees with you in person.

*These charges DO NOT APPLY to rehearsal dinners, showers, or other wedding related events.

Showers

Baby Showers and Wedding Showers – If a shower is to take place, we must be informed in advance.  There will be a $60 shower fee.  All wrappings must be removed from the premise after the event or you may pay an additional $50 disposal fee.

Use of Independent Event Planner

If an event is booked by a third party such as an event planner or a promotions firm, we must be informed in advance.  There will be a minimum $300 third party fee.  If the planning of the event is extensive or requires special consideration beyond food, additional fees will apply.